Simplify Your Billing Process with Professional Medical Billing Services

Bonnie Flom • July 23, 2024

Medical billing is a complex and time-consuming process that requires a high level of accuracy and attention to detail. Many healthcare providers struggle with managing their billing processes while also providing quality care to their patients. This is where medical billing consulting services come in. These services help healthcare providers navigate the intricacies of billing, ensuring that claims are submitted accurately and on time, reducing the likelihood of rejections and delays.


Steps in the Medical Billing Process


  1. Patient Registration: Collecting patient information, including demographics and insurance details.
  2. Insurance Verification: Confirming the patient’s insurance coverage and eligibility for services.
  3. Encounter Documentation: Recording the details of the patient’s visit, including services provided and diagnoses.
  4. Coding: Assigning appropriate medical codes to the procedures and diagnoses based on the encounter documentation.
  5. Claim Submission: Sending the coded claim to the insurance company for reimbursement.
  6. Payment Posting: Recording payments received from the insurance company and the patient.
  7. Denial Management: Addressing any claims that are denied or rejected by the insurance company.
  8. Patient Billing: Sending statements to patients for any remaining balances.


Benefits of Choosing Billing Buddies for Medical Billing Services


Consistent Accuracy in Claims Submission


At Billing Buddies, we pride ourselves on our consistent accuracy in claims submission. Accurate claims submission is crucial to ensure that healthcare providers receive timely reimbursements without facing unnecessary delays or rejections. Our team is dedicated to meticulously reviewing and submitting each claim to minimize errors.


Highly Trained Staff


Our staff at Billing Buddies is highly trained in coding and billing procedures, resulting in reduced errors and increased efficiency. They stay updated with the latest changes in medical coding and billing regulations to ensure compliance and accuracy. This expertise allows us to handle even the most complex billing scenarios with ease.


Expertise in Medical Billing


With extensive experience in medical billing, Billing Buddies can efficiently manage coding, submission, and appeals processes. Our expertise means that we can navigate the challenges of medical billing, including handling denied or rejected claims, and work to resolve any issues promptly. This allows healthcare providers to focus on patient care rather than administrative hassles.


Timely and Accurate Billing


Timely and accurate billing is essential for maintaining the financial health of any healthcare practice. We ensure that all billing processes are completed promptly and accurately. This helps healthcare providers maintain a steady cash flow and avoid financial disruptions.


Friendly Customer Service


Our friendly customer service team is always ready to assist with any queries or concerns. We understand the frustration that comes with claim rejections, which is why we offer support in challenging rejections and ensuring that all claims are processed accurately and quickly. Our goal is to make the billing process as stress-free as possible for healthcare providers.


Our Commitment to Reducing Claim Rejections


As your home health billing company, we understand the frustration that comes with claim rejections. We are committed to assisting you in challenging any rejections and ensuring that all claims are processed accurately and quickly. Our team works diligently to identify and rectify any issues that may lead to claim denials, providing you with the peace of mind that your billing processes are in capable hands.


Call us Today for Your Billing Needs


At Billing Buddies, our goal is to make the billing process as stress-free as possible for healthcare providers. We handle the complexities of medical billing, allowing you to focus on providing the best possible care to your patients. With our consistent accuracy, highly trained staff, and commitment to excellent customer service, you can trust Billing Buddies to manage your medical billing needs efficiently and effectively.

By Bonnie Flom April 21, 2025
Fact: ARHMS providers across Minnesota – especially in Minneapolis – are spending more hours than ever on billing, and it’s affecting client care. Between compliance rules, rejected claims, and slow payments, many teams are overwhelmed. But what if ARHMS billing didn’t have to be a full-time job? Table of Contents: ● The Real Problem with ARHMS Billing Today ● What Makes ARHMS Billing in Minneapolis Especially Challenging ● How Outsourcing Isn’t Just Easier — It’s Smarter ● What Billing Buddies Does Differently ● Quick Comparison: DIY Billing vs. Partnering with Billing Buddies ● Final Word + How to Connect The Real Problem with ARHMS Billing Today Let’s be real: ARHMS billing is no longer just about submitting claims. It’s about understanding state-specific codes, documenting every move correctly, and constantly adjusting to DHS updates. If you're still relying on manual methods or a stretched-thin team, the odds of losing revenue go up fast. What Makes ARHMS Billing in Minneapolis Especially Challenging? Minneapolis is fast-paced, and so is the demand for mental health and habilitation support. But here’s the kicker — more clients mean more billing. More billing means more room for error. If even one code is off or a note is missing, your claim can get stuck for weeks. Providers here aren’t just looking for help — they need speed, accuracy, and someone who actually gets local systems. How Outsourcing Isn’t Just Easier — It’s Smarter? Outsourcing ARHMS billing isn’t just about handing off tasks. It’s about: ● Reclaiming Time: So your team can focus on what they’re best at — client care. ● Reducing Stress: Say goodbye to rejections, late filings, and compliance fears. ● Improving Cash Flow: Claims are submitted right, the first time. What Does Billing Buddies Do Differently? We’re not a generic billing company. We’re local experts who specialize in Minnesota Medicaid systems — especially ARHMS. With Billing Buddies, you get: ● A team trained in Minnesota-specific ARHMS codes and DHS guidelines ● Fast turnaround on claims and re-submissions ● Clean reporting so you always know where your money’s at ● Support that’s personal — we work with your staff, not around them We work with providers throughout Minneapolis and beyond — helping small teams grow by giving them their time and cash flow back. Quick Comparison: DIY Billing vs. Billing Buddies
By Bonnie Flom April 21, 2025
Over 40% of mental health professionals in private practice report delays or denials in insurance reimbursements due to credentialing issues. Without proper credentialing, therapists and counselors risk being excluded from insurance networks—directly impacting patient access and practice revenue. That's where credentialing services for mental health come in. For providers in Minnesota and beyond, working with a dedicated billing partner like Billing Buddies can make the difference between reimbursement success and financial stress. Table of Contents: What This Blog Will Cover What Is Credentialing in Mental Health? Why Is Credentialing So Important? Common Challenges in the Credentialing Process How Billing Buddies Simplifies Credentialing for Mental Health Providers Benefits of Outsourcing Credentialing Services Credentialing vs. Re-Credentialing: Know the Difference The Minnesota Advantage: Why Local Expertise Matters Conclusion + CTA What is Credentialing in Mental Health? Credentialing is the process of verifying a provider’s qualifications—including licenses, education, training, and work history—to ensure they meet the standards of insurance networks. It’s mandatory if you want to be reimbursed by insurers like Blue Cross, Medica, UCare, or UnitedHealthcare. Why is Credentialing So Important? Without proper credentialing: ● You cannot accept insurance. ● Your claims may be rejected. ● You miss out on a major client base. And here’s the kicker—credentialing takes time (30-120 days) and must be accurate to avoid denial. Common Challenges in the Credentialing Process Challenge: Incomplete Applications Missed Deadlines Lack of Follow-Up Misunderstanding Payer Requirements Confusion Between Credentialing & Contracting Impact: Delays or denial in approval Need to restart the process Long waiting periods without updates Leads to rework and frustration Payment delays or lost payer relationships How Billing Buddies Simplifies Credentialing for Mental Health Providers? Billing Buddies offers personalized credentialing services tailored for mental health practices. Our team: ● Prepares and reviews all documents. ● Submits applications to insurance networks. ● Tracks application status with regular updates. ● Handles payer communication. ● Maintains re-credentialing timelines. You focus on patients. We focus on paperwork. Benefits of Outsourcing Credentialing Services When you work with credentialing pros like Billing Buddies, you: ● Speed up approvals ● Reduce errors and rejections ● Improve insurance payouts ● Save administrative time ● Avoid burnout from non-clinical tasks It's a smart move for solo providers and group practices alike. Credentialing vs. Re-Credentialing: Know the Difference Credentialing is the first-time process of getting approved by an insurance network. Re-credentialing happens every 2-3 years to verify that your information is still accurate. Both are necessary—and both are time-sensitive. The Minnesota Advantage: Why Local Expertise Matters? When you choose Billing Buddies, you're not just getting generic credentialing services. You’re partnering with a team that understands mental health billing in Minnesota , including local payer systems, Medicaid requirements, and state-specific nuances. We’ve helped therapists across Minnesota get credentialed quickly and keep their payments flowing. Don’t Let Credentialing Hold You Back Whether you're launching your private practice or expanding your network, proper credentialing is essential. And with so many moving parts, it’s easy to get overwhelmed. That’s where Billing Buddies steps in—to take credentialing off your plate and help you focus on what really matters: patient care. Let Billing Buddies handle the paperwork so you can focus on healing. Also, learn more about our expert solutions for mental health billing in Minnesota today!
By Bonnie Flom April 18, 2025
Fact: Nearly 60% of mental health providers say that insurance billing and credentialing slow down their ability to focus on patient care. Between changing payer rules, claim rejections, and the exhausting credentialing process, providers often find themselves spending more time on admin work than therapy sessions. That’s where specialized mental health billing and credentialing services come in—and Billing Buddies is leading the charge. Table of Contents Why Mental Health Billing Is So Complex What Credentialing Means (and Why It’s a Game-Changer) Benefits of Outsourcing to Billing Buddies Mental Health Billing vs. Medical Billing: What’s Different? Our Process: How Billing Buddies Simplifies It All Summary Table: What You Get with Billing Buddies Final Thoughts + How to Get Started Why is Mental Health Billing So Complex? Unlike general medical billing, mental health services involve unique codes, session limits, and pre-authorizations. Even small errors in time-based coding or failing to include proper documentation can lead to claim denials. Key challenges include: ● Frequent insurance changes ● Limited sessions per year ● Confusing modifiers and CPT codes ● Authorization requirements ● Varied payer-specific rules What Credentialing Means (and why it’s a Game-Changer)? Credentialing is the process of verifying a provider’s qualifications with insurance companies so they can join a payer network. It involves paperwork, follow-ups, and long wait times—anywhere from 60 to 180 days. If you’re not credentialed, you can’t bill insurance. And if you’re improperly credentialed, delays and rejections will keep stacking up. Benefits of Outsourcing to Billing Buddies When you hand off your billing and credentialing tasks to Billing Buddies, you save hours weekly—and potentially thousands of dollars monthly. Perks include: ● Fewer claim denials ● Faster reimbursement ● Error-free submissions ● Up-to-date compliance ● Full credentialing support ● More time for patient care Mental Health Billing vs. Medical Billing: What’s Different?